Step 4 of 4
Invoices
Each supplier sends its invoice for approved weeks. You pay only what matches.
Who does what
- SupplierSends its invoice for approved weeks
- AP clerkReceives it as an invoice receipt
- The rulesRun the three-way check
- AP clerkPays what matched
- Your booksGet each entry once
The rules
- The three-way check: the hours, the invoice receipt, and the contract rate must all agree.
- A line with no approved week behind it is never paid. Nobody can waive that.
- Going over the order’s limit needs a named person and a reason.
- An employee is paid by payroll, and never sees the bill rate.
What a miss costs
- An invoice paid with no approved week behind it is money you have to ask for back.
- Paying past the order’s limit spends budget nobody approved.
What it stops
- Stops“No line on this invoice is backed by an approved timesheet or expense”
- Warns“PO-2026-SET8P has $3,200 left; this invoice is $7,400, over by $4,200” Paid once the order is raised, or a named person gives a reason.
See this step in the demo
You sit as the AP clerk at Northbend Athletic, a demo company — not a customer. No account is needed.